Federal Funding Requirements - Research Data Services

In 2013, a mandate from the White House Office of Science and Technology Policy (OSTP) directed federal agencies with over $100 million in R&D to require public access to articles and data resulting from grant funding. Each agency is responsible for detailing their exact requirements; often there is significant overlap between funders but there are also discipline-specific aspects of the requirements. Generally, those applying for grants will be asked to provide a greater level of detail in their data management plan.

This page will be updated as we have more information about specific policies. Please note that while we are trying our best to keep up with funder policies, this is an area that is changing very quickly. If you do not see your funder listed or have additional questions, please contact us.

Note: In the following table, (A) stands for article and (D) stands for data.

Search:

Funder	Full Name	Maximum Embargo Period
ACL/NIDILRR	Administration for Community Living (ACL)/ National Institute on Disability, Independent Living, and Rehabilitation Research (NIDILRR)	Within 12 months (A), within 24 months of an award's end date (D)
AHRQ	Agency for Healthcare Research and Quality	Within 12 months (A), with article publication (D)
ASPR	Assistant Secretary for Preparedness and Response	Within 12 months (A), with article publication/within 30 months of collection, whichever is sooner (D)
CDC	Centers for Disease Control and Prevention	Within 12 months (A), with article publication/within 30 months of collection (D)
DOD	Department of Defense	Within 12 months (A), within a reasonable time (D)
DOE	Department of Energy	Within 12 months (A), with article publication (D), data sharing policy will be evaluated "beginning about three years after this policy goes into effect", or Oct 2018
DOT	Department of Transportation	Within 12 months (A), with article publication (D)
FDA	Food and Drug Administration	Within 12 months (A), with article publication (D)
NASA	National Aeronautics and Space Administration	Within 12 months (A), at the time of publication if used in charts and figures, otherwise w/i reasonable time period after publication (D)*
NIH	National Institutes of Health	Within 12 months (A), at the time of article publication (appropriate timelines being explored) (D)
NIST	National Institutes of Standards and Technology	Within 12 months (A), with article publication, for supporting data (D)
NOAA	National Oceanic & Atmospheric Administration	Within 12 months (A) typically, "at the time of initial publication" or "no later than two years after the data are collected" (D)
NSF	National Science Foundation	Within 12 months (A), "exploring" at time of article publication (D)
SI	Smithsonian Institution	12 months or other negotiated period (A and supporting D)
USDA	US Department of Agriculture	Once manuscript is accepted for publication (A)
USAID	US Agency for International Development	Within 12 months (D)
USGS	US Geological Survey	not more than 12 months after the official publication date (A), prior to or at the time of publication (D)
VA	US Department of Veterans Affairs	Within 12 months (A & clinical trial information) OR consistent with public interests and OMB/OSTP objectives

Agencies not subject to the OSTP memo that have data policies:

Alfred P. Sloan Foundation
- Data management requirements can be found in each proposal guideline under
  “Information Products Appendix”.
American Heart Association
Bill and Melinda Gates Foundation
Gordon and Betty Moore Foundation
Howard Hughes Medical Institute
Institute of Education Sciences
National Endowment for the Humanities – Office of Digital Humanities
- DMP standards
National Institute of Justice

RDS gratefully acknowledges the authors of a crowdsourced table documenting these federal requirements and Columbia University’s Scholarly Communications Program; much of their content was reused and repurposed for the table above.