Workshop on Data Management for Ecologists a Success

Photo courtesy of Brianna Marshall

Photo courtesy of Brianna Marshall

By Erin Carrillo, Information Services Librarian, Steenbock Library

In November, RDS held a two day data management workshop for graduate student researchers. Participants were from several departments across campus, including Limnology, Entomology, Forest and Wildlife Ecology, Geography, and the Nelson Institute for Environmental Studies, and were part of a cohort of graduate students doing research in the area of biodiversity conservation, funded by an NSF Integrative Graduate Education and Research Traineeship grant.

We planned the workshop with two graduate students, Kara Cromwell (Zoology) and Alex Latzka (Center for Limnology), who saw a need to provide new researchers with the knowledge and skills to navigate the changing research data landscape. From funder and publisher requirements for data management plans and data sharing, to the ongoing development of metadata standards and discipline-specific data repositories, researchers need to be aware of trends within their discipline and practice good data management from the outset. Kara and Alex also wanted to encourage and facilitate the sharing of research data within the group.

The workshop addressed several broad topics within data management, but content was tailored to the specific needs of the group. We administered a survey to the group at the beginning of the planning process to gauge students’ current knowledge of data management practices, as well as their specific needs. We identified several areas of focus, and modules were developed for each area. Stephanie Hampton, a visiting scientist coming from Washington State and former deputy director of NCEAS (National Center for Ecological Analysis and Synthesis), was invited by grad students in the Center for Limnology. She had recently published a few high impact papers on the future of ecology, especially with respect to Big Data, and gave a short talk giving participants perspective on why sound data management will matter as they advance in their careers.

The final program was:

  • Spreadsheets, Jan Cheetham, DoIT Academic Technology and Barry Radler, Institute on Aging
  • File Organization, Elliott Shuppy, School of Library and Information Studies (SLIS)
  • Storage & Preservation, Brianna Marshall, Digital Curation Coordinator; Luke Bluma, DoIT Storage & Backup; Elliott Shuppy
  • Metadata, Corinna Gries, Center for Limnology, North Temperate Lakes Long Term Ecological Research (LTER)
  • Data Management Plans, Corinna Gries
  • Keynote talk by Stephanie E. Hampton, Kaeser Scholar, Washington State University, Director of the Center for Environmental Research, Education, and Outreach

We built in designated work time at the end of the first day to give participants an opportunity to apply what they had learned and collaborate with their colleagues. Module presenters were available to answer questions.  Presenters deposited slide decks and other workshop materials in a Box folder that we shared with participants after the workshop.

We had participants complete a pre- and post-workshop survey to assess the effectiveness of the workshop. The results revealed that participants generally rated their ability to practice good data management higher after the workshop. We also got this positive feedback from Kara:

“Alex and I heard a lot of positive feedback throughout the workshop… The schedule flowed smoothly, the content was very well suited to the needs of the group, and all the modules were engaging. We really appreciate the time you invested, and I know everyone (including many who weren’t able to attend) will continue to take advantage of the resources posted in the Box folder. It was a definite success!”

It was a pleasure to work with Kara and Alex and their group, and we look forward to using what we learned from planning this workshop to organize similar workshops tailored to the needs of researchers in different disciplines across campus.

Is your lab or department interested in working with RDS to develop a discipline-specific data management workshop? Contact us.

Data Management Resources for Librarians

by Elliott Shuppy

Research data management has quickly grown into a necessity for librarians on the UW-Madison campus. We understand that this topic can be complex and intimidating, so we wanted to provide resources on some of the most important topics that librarians may be curious about. Compiled below are links for liaisons to explore, reference, and further equip themselves for reference inquiries and conversations around data.

What is data?

This might be a scary question to some, but one with very important implications. See how Minnesota and Oregon have responded.

Why manage data?

MIT and Minnesota lay out plainly the benefits of data management for researchers.

What is a data management plan?

These links provide fairly comprehensive lists of required components and descriptions of data management plans.

Questions to ask

Helpful sets of questions for librarians to consider when conducting data-related interviews with patrons can be found in the below links.

Terms & definitions

Both Minnesota and Data One offer extensive glossaries of useful terminology for anyone dealing with data matters.

Federal requirements for data

In early 2013, the White House Office of Science and Technology Policy (OSTP) released a mandate requiring public access for federally funded research data. The Department of Energy was the first of many departments to release its requirements for researchers, which take effect October 1, 2014.

DOE Public Access Plan: Scientific Publications & Data Management Plan

DOE Public Access Plan:  Scientific Publications & Data Management Plan
September 11, 2014  from 11:00-12:15pm
Engineering Hall, Room 3609

L&S Pre-Award Services, together with CALS, Engineering and RSP, is hosting an informational presentation on this new DOE requirement.  Presenters include Julie Schneider from the Ebling Library, and Ryan Schryer and Brianna Marshall from UW Research Data Services.  Those who submit proposals to and have award funding from the DOE should attend.

Please register at the OHRD link

September 25 Webinar on ORCID Adoption by Funders

25 September 2014, 10 am EDT (UTC-4)

Please register in advance for this free webinar.

ORCID is partnering with the Health Research Alliance, a consortium of biomedical research foundations, to host a free webinar on how funders are using ORCID identifiers in their workflows and systems.  The webinar will feature presentations by leaders at private and public funding organizations in the U.S. and Europe.  Join us to learn why funders are integrating ORCID identifiers into common CV platforms, mandating use during grant submission, and leveraging identifiers to improve tracking and evaluation.

Learn more.

University College London Offers Free Digital Curation MOOC

UCL-MOOC-page

Starting on May 5, the University College London will be offering a free 8-week, online course on digital curation. The introductory class will cover the development of digital curation along with the main models currently being utilized, as well as a review of the skills and competencies needed to succeed in the field. For more information on the course or to register: https://extendstore.ucl.ac.uk/product?catalog=UCLXIDC.

DMPTool Webinar Series Continues

 

DMPTool Webinar Series Brown Bag

Join us for a ~15 part webinar series on the Data Management Planning Tool, DMPTool, from the California Digital Library.  This series will introduce the tool, discuss how to use it effectively, and describe how it can be customized for institutional needs.  Librarians, staff, and information professionals interested in promoting the use of the DMPTool by researchers are encouraged to attend.

DMPTool wiki

More information on the DMPTool webinar series.

Webinar 1: Introduction to DMPTool. Recorded May 28th.  Slides available.

Webinar 2: Learning about data management: Resources, tools, and materials you can use. Recorded June 4th.  Slides and bibliography available.

Webinar 3:  Customizing the DMPTool for your institution. Recorded June 18th. Slides available.

Webinar 4: Environmental Scan:  Identify stakeholders and partners in data management. Recorded June 25th.  Slides available.

Webinar 5: Promoting institutional services with the DMPTool (EZID as an example). Recorded July 9th.  Slides available.

Webinar 6:  Health Sciences & DMPTool – Lisa Federer, UCLA.  Recorded July 16th.  Slides available.

Webinar 7: Digital humanities and the DMPTool – Miriam Posner, UCLA.  Recorded July 30th.  Slides available.

Webinar 8, Tuesday, August 13, 12-1pm, 126 Memorial Library – Data curation profiles and the DMPTool – Jake Carlson

VIVO Webinar Series

Overview of VIVO

  • What is VIVO with Brian Lowe, Cornell University
  • Implementation with Jon Corson-Rikert, Cornell University
  • Future Directions with Dean Kraft, Cornell University

Slides from the presentation are also available.

Case Studies: VIVO implementations at Colorado, Brown, Duke & Weill Cornell Medical College

  • University of Colorado – Boulder implementation with Alex Viggio
  • Scholars@Duke with Julia Trimmer, Duke University
  • Brown University implementation with Steven McCauley
  • Weill Cornell Medical College with Paul Albert

Slides from the presentation are also available.

VIVO Technical Deep Dive: A look under the hood at the VIVO ontologies, linked open data, and community processes supporting VIVO.

Slides from the presentation are also available.

About the VIVO series

A 3 part series on VIVO, an open-source research discovery tool that integrates information about researchers with additional context from their relationships to grants, publications, research facilities, projects, events, affiliations, and with other researchers.

  • Webinar 1, Overview of VIVO and the VIVO community. Recorded on May 14, 2013.
  • Webinar 2, Case Studies: VIVO implementations at Colorado, Brown, Duke & Weill Cornell Medical College. Recorded on June 4, 2013.
  • Webinar 3,  VIVO Technical Deep Dive: A look under the hood at the VIVO ontologies, linked open data, and community processes supporting VIVO. Recorded on June 11, 2013

Or, view all of the VIVO webinar series recordings and slides at The Duraspace Community Webinar Series.