Tool: Overleaf & Authorea

Information adapted from Overleaf and Authorea documentation.

What are Overleaf and Authorea?

Overleaf and Authorea are both web-based, real-time collaborative writing and publishing platforms. Both platforms allow for editing in both a rich text editor or in a LaTeX editor. 

What can Overleaf and Authorea help you do?
  • Write in a rich text, WYSIWYG editor
  • Write in a LaTeX editor if you prefer more typesetting control or frequently write mathematics or scientific documents
  • Share with collaborators
  • Include images in your work
  • Import from Zotero, Mendeley, or other citation management tools
  • Use tools such as commenting, version history, spellcheck, pdf download, and Git integration
  • Learn how to author different document types from tutorials and videos available on both sites


An Introduction to R

R logo

Logo from R-project under CC BY-SA 4.0 , no changes made.

In this series, we’ll cover different aspects of the R programming language. This first post will cover a brief introduction to the language.

R is an open-source programming language and software environment for statistical computing and visualization, created by Ross Ihaka and Robert Gentleman and released in 1993. It was developed from the S statistical programming language which was created by John Chambers and colleagues at Bell Technologies in 1976. The basic R interface is a command line interface, but there are other GUI options available for download such as RStudio.

Per the R-project,

R is an integrated suite of software facilities for data manipulation, calculation and graphical display. It includes:

  • an effective data handling and storage facility,
  • a suite of operators for calculations on arrays, in particular matrices,
  • a large, coherent, integrated collection of intermediate tools for data analysis,
  • graphical facilities for data analysis and display either on-screen or on hardcopy, and
  • a well-developed, simple and effective programming language which includes conditionals, loops, user-defined recursive functions and input and output facilities.

R’s abilities can also be extended through packages, which are user created scripts, functions, documentation, etc. that are available for download and use in your local R environment. There are a seemingly overwhelming number of packages available, but there are resources to help you sort them out. RStudio has an article with some of the most useful R packages available and R-bloggers has an introduction to packages as well as a number of tutorials. There are also multiple packages available for text analysis, natural language processing, topic modeling, word clouds, etc. for those who made be interested in R’s use for computing outside of the sciences.

R and its packages are available for download through the Comprehensive R Archive Network (CRAN). To download, select the geographically closest mirror and then download the appropriate version for your device.

In the next post, we’ll cover important features of the language and I will discuss some of the challenges I have experienced while learning R during the course of the semester.


The Big Picture of Data Management in an Electronic Lab Notebook (ELN)

by Jan Cheetham

The ELN is designed to be a single place to hold the different types of digital data you produce in your research. Now that UW-Madison researchers have unlimited storage on the LabArchives platform, there are no physical limits on the amount of data you include in your ELN notebook. It may be time to take a holistic view of how to manage all those data files in the ELN.

To get a big picture view, it helps to consider the different ways to add data and information to a LabArchives notebook and the options for getting it out again, as a backup copy or to archive it for the long haul. In an ELN system, a notebook consists of essentially three different types of data: notebook pages, attached files, and linked files.



Getting data in

This schematic illustrates the different ways to add data to a notebook: manually uploading it to an attachment entry; typing, pasting, or dragging it into a rich text entry, or using an automated workflow to “push” it from instruments or software into an attachment entry (blue arrows).  Once a data file is attached to an entry, LabArchives keeps track of the file name and versions, including times and dates of changes.

Linking to data

If your data files need to live on an external server outside of the ELN, you can create a link to them from inside a notebook entry. However, if the files move, this link will break.

Getting data out

The green arrows in the diagram represent the export process, which is manual. LabArchives has two types of export packages: Offline Notebook, a zipped folder that includes notebook pages in HTML format plus attached data files (the most recent version only) and Print to PDF, a single PDF file of the pages that includes names and icons of attached files only. Of course, neither option contains a copy of linked files that are stored outside the ELN– only the path to the external files gets recorded in the ELN.

Backing up and archiving notebooks require some planning. There are several factors to consider:

  1. How often will you need to back up your notebook? Which type(s) of export package(s) will be most useful for this?
  2. Where will you store these export package files? Will you also print out paper copies and retain them? Is there a digital repository or data archiving platform you can keep them in for the long term?
  3. Will you keep a backup copy of attached data files outside of the ELN? If yes, you may find that the PDF format is sufficient for periodic backups of your notebook. If no, you may want to have a regular schedule for exporting the Offline Notebook as a backup of both notebook pages and attached data files.
  4. Are the external data files you link to from the ELN in a permanent location? If not, consider moving them into the ELN or storing them in a more permanent location.

For more information

ELN Archiving

Scenarios to help you create an archival and backup plan.

Archiving Electronic Lab Notebooks

Components of a ELN notebook and what information in each needs to be archived.

Manage Your Data with LabArchives

More details about export packages as well as data management tips for sharing, organizing, and documenting data inside the ELN.

 Data Storage and Backup

Storage and backup resources at UW-Madison for exported ELN files.

 Digital Archiving Platforms

A sampling of digital data repositories that may be useful for archiving ELNs

Tool: Electronic Lab Notebook

by Cameron Cook

UW-Madison nows offers an electronic lab notebook (ELN) service called LabArchives.

What is an electronic lab notebook?

An electronic lab notebook is software designed to replace traditional paper lab notebooks and allows you to contain all the different types of digital data your research produces in one place. It also makes your research easier by helping you organize, document, and share your work.

What can LabArchives help you do?

Per the university ELN website and the DoIT ELN Information, some of the available features are:

  • Organize research by structuring files and folders, as well as allow versioning and tracking.
  • Designate multiple user roles and customize permission settings.
  • Share and collaborate with other researchers whether internally or externally.
  • Integrate it with “Microsoft Office (Windows only), Google docs, ChemDoodle, PubMed, and GraphPad Prism”.
  • Attach files of many different formats.
  • Link to files living on an external server.
  • Unlimited storage on the LabArchives platform.
  • Securely access research  anywhere in the world via an internet connection.
  • Access to basic drawing and chemistry tools.
  • Export your data with ‘Offline Notebook’ or ‘Print to PDF’ options.
  • Using LabArchives through the university provides legal protections for your research like the one’s provided through UW-Google Apps and UW-Madison Box. It also helps with compliance to UW’s Policy on Data Stewardship, Access, and Retention.
How do you get it?

It is available at no cost to students, staff, faculty, and researchers upon request or approval by a Principal Investigator or other appropriate designee.

What else should you know?

If you are interested in using the LabArchives service with data that is subject to campus IRB or federal oversight, it is recommended that you consult with your IRB or information security officer. At this time, the campus LabArchives service is not considered a suitable place for sensitive data elements, such as personal health information.

For more information LabArchives and ELN best practices suggested by UW visit For more information about ELN implementation at UW-Madison, visit UW-Madison News’ recent article.